Fiscal Services Department
Vision

“Through application of generally accepted accounting principles, provide our customers relevant, reliable fiscal support systems and information that accurately reflects the CAA financial position.”

  

 Mission

“To collect, analyze, and assemble the information that represents all aspects of the financial operations of Community Action Partnership.”
Summary Description of CAA Fiscal Office

The CAA Fiscal Department, known as the Fiscal Office, is responsible for providing support services to all facets of the financial operations of the CAA. These include but are not limited to cost accounting, budget monitoring and reporting, payroll, financial accounting, audits and budget management technical assistance. The CAA Fiscal Office routinely provides information that accurately reflects the financial position of the Board as a whole as well as details of its various programs individually. As CAA program funding sources and requirements are multiple and diverse the Fiscal Office is central to the financial health and cost effectiveness of the agency.

CAA Programs Support Fiscal Office

The CAA Fiscal Office provides key administrative support functions for the agency’s operating divisions and when applicable, community partners.  CAA Fiscal Office activity centers include, but are not limited to:

  • Payroll
  • Accounts Receivable
  • Accounts Payable
  • Purchase Orders and Purchase Accounts
  • Coordination of Facilities and Contract Schedules
  • Fiscal Documentation
  • Quality Assurance and Audits
  • Program Management Budget Research, Review and Analysis Support
  • Continuous Quality Improvement of the CAA Fiscal Systems and Operations

CAA Fiscal Office Services

CAA Fiscal Services are available Monday through Friday, 8:00 am to 5:00 pm. Typical fiscal support activities provided CAA Programs include, but are not limited to:

  • Budget preparation and analysis
  • Grant / contract fiscal reporting
  • Federal and State tax reporting
  • Payroll system management and coordination
  • Accounts payable system management and coordination
  • Accounts receivable system management and coordination
  • Internal management reports
  • Annual audit coordination
  • Staff information and data support, and response
  • Cost accounting services
  • Insurance-Risk analysis
  • Lease tracking

The CAA Fiscal Services Office routinely interacts with a variety of others both inside and outside of the Board that includes but is not limited to:

  • Board or program Directors regarding all budget preparations, approvals and amendments
  • Board or program Directors for provision of clear and current internal management fiscal data and information to enable CAA decision makers to effectively manage program fiscal aspects
  • Representatives from federal, state, & local funding sources for clarification of any budget questions and reporting on all grants.
  • IRS and Franchise Tax Board on tax issues (even non-profit corporations have issues)
  • Over 1400 vendors of goods and services necessary to operate the multiple CAA programs
  • Outside auditors in coordinating the Single Federal Audit compliance and coordinating audits for those programs that require separate audits
  • Program managers and vendors in cost analysis of program operations
  • Insurers and brokers in management of Board's health, liability, auto, and worker’s compensation insurance
  • Landlords and building mangers in maintenance and tracking of leases for all the Board’s facilities.

Contact Us:
Fiscal Services Department
1748 Miles Court, Suite D,  Merced, CA 95340
(209) 723-4565

For more information Please e-mail
Carolyn S. Downey, Chief Accountant
cdowney@mercedcaa.org